Guides · medical scrubs
Ordering Scrubs in Bulk for a Hospital or Clinic Group in the UAE
How hospitals and clinic groups in the UAE can plan a bulk scrubs order: standardising the specification, building size runs, colour coding across sites and phasing delivery.
Ordering scrubs in bulk for a hospital or clinic group works best when you treat it as a programme rather than a single purchase: fix one specification, build the size run from real staff data, agree one colour-coding scheme for every site, and schedule deliveries in phases. That approach controls cost, avoids boxes of unused sizes and makes reorders simple.
This guide covers the planning behind a large order, the parts that are easy to get wrong when hundreds of staff and several branches are involved.
Fix one specification for the whole group
The biggest saving in a bulk order is consistency. When every site orders its own scrubs, a group ends up with different fabrics, shades and fits that cannot be swapped between branches or reordered together.
What to standardise
- Core garments: one or two top styles, one or two trouser styles, and caps where needed.
- Fabric: one main fabric for most staff, with a second (for example a stretch fabric) only where there is a clear reason.
- Fits: women's and men's cuts, or unisex, applied the same way at every site.
- Branding: one logo placement, one embroidery size and one name format.
- Labels: size or role labels inside each garment, so the laundry can sort large volumes quickly.
Where to allow variation
Allow a few controlled options rather than none: longer tops or long sleeves for staff who want more coverage, extended sizes, and options for pregnant staff. Writing these into the specification is far easier than handling one-off requests later.
Build the size run from real data
A size run is the number of garments ordered in each size and fit. Estimating it from a generic ratio leads to shortages in some sizes and surplus in others, and the surplus is usually embroidered with nobody's name.
How to collect sizes
- Circulate sample size sets. Ask the supplier for a set of sizes in the chosen fabric and fit, and let staff try them on at each site.
- Record each person's size per garment. Many people wear a different size in tops and trousers.
- Record the fit alongside the size. Note women's, men's or unisex for each item.
- Capture names and roles at the same time. If names are embroidered, you need the exact spelling for every garment.
- Confirm the outliers. Very small and very large sizes, and extra-long trousers, should be confirmed with the person rather than assumed.
Our scrubs size guide for team orders covers measuring and reading size charts in more detail.
Build in a reserve
Add a small reserve for new starters and replacements, weighted towards your most common sizes. Garments with the logo but no name are the most flexible reserve, because a name can be added when someone joins, or the garment can be issued as it is.
Agree colour coding across sites
Colour coding helps patients and colleagues identify roles, but only if it means the same thing everywhere. A nurse who moves between branches should not have to change colour.
Practical rules for a group scheme
- Keep the number of colours manageable: enough to separate the main role groups, not one per job title.
- Choose colours that are clearly different from one another under clinical lighting.
- Write the scheme down and share it with HR, department heads and the laundry.
- Decide in advance how trainees, locums and visiting consultants fit in.
| Role group | One possible approach |
|---|---|
| Doctors | One colour across all sites |
| Nursing | One colour, with seniority shown by embroidered title or badge rather than another colour |
| Allied health and technicians | One colour shared by several roles |
| Support and housekeeping | A distinct, practical colour |
| Front desk | Scrubs in a brand colour, or a separate corporate uniform |
The table is an illustration, not a standard; set the scheme around your own roles. Our guide to scrub colour coding by hospital role goes through the decisions in depth. For non-clinical staff, some groups choose corporate uniforms for reception and offices, which keeps the clinical colour scheme clear.
Work out quantities
Bulk quantity is staff numbers multiplied by sets per person, plus the reserve. Sets per person depend on shift patterns and laundry arrangements: staff who wash their own scrubs at home usually need more sets than those served by a daily hospital laundry. Our guide on how many scrubs each staff member needs explains how to work this out by role.
Build the totals in a simple sheet with one row per garment, size and fit, and columns for each site. That one sheet becomes your order, your packing list and your reorder baseline.
Plan phased delivery
Delivering everything to one address at once suits a single clinic. For a group, phased delivery is usually easier to manage and easier to check.
Ways to phase
- By site: deliver branch by branch, starting where the new uniform launches first.
- By role: start with one role group, then the next, useful when colour coding is changing.
- By garment: core tops and trousers first, caps and extras later.
- By date: align deliveries with a new site opening or a rebrand date.
Pack for distribution
Ask for orders to be packed the way you will distribute them: by site, by department or by individual staff member, with each pack clearly labelled. Packing by name saves hours when hundreds of garments arrive and managers have to hand them out between shifts.
Delivery across emirates
If your branches are spread across more than one emirate, confirm each delivery address, receiving contact and access times in advance, and decide whether deliveries go to each branch or to a central store for onward distribution.
Manage the rollout
A planned rollout avoids the awkward period where half a department wears old scrubs and half wears new ones.
- Approve the sample and specification centrally.
- Collect sizes and names from every site by a fixed deadline.
- Confirm the full order, including reserve stock.
- Schedule phased deliveries and a launch date for each site.
- Withdraw old scrubs, if your policy requires it.
- Set up a simple request form for new starters and replacements.
Plan reorders from day one
Large groups hire continuously. Keep a central record of the approved specification, colour references, embroidery files and current size run, and decide who is allowed to request top-ups. With made-to-order scrubs, new starters can be added in smaller reorders in the same fabric, colour and embroidery, but each reorder still needs production and shipping time. Plan for that in two ways:
- Hold reserve stock of logo-only garments in the common sizes, so new staff are covered from their first shift.
- Batch top-ups on a regular cycle, for example monthly or quarterly, rather than ordering for one person at a time. Batching keeps quantities sensible, reduces the risk of colour drift between many small lots and gives HR a predictable routine.
Review the reserve each time you reorder, and adjust it if certain sizes keep running out.
Bulk order checklist
- One specification approved for all sites
- Fabric, fits and branding standardised
- Colour-coding scheme written and shared
- Size data collected per person and per garment
- Name list checked for spelling
- Sets per person agreed by role
- Reserve stock added
- Delivery phases, addresses and packing method agreed
- Reorder process and contact person agreed
Request a quotation
MISHAREN makes scrubs to order at its own unit in Kerala, India, in your fabric, colours and size breakdown, embroiders logos and names before dispatch, and delivers across all seven emirates, with shipping time confirmed in the quotation. To plan a bulk order, send your staff numbers and site list through our contact page, or see the options on the medical scrubs page.